Never miss an enquiry again.
Lead source, follow-up reminders and status — your whole pipeline at a glance.
24New
31Contacted
62Booked
9Lost
Built for photography studios
You shoot.
Sathi handles the rest.
From the first enquiry to the final album — leads, bookings, crew, editing, payments and client updates. All from one dashboard.
The reality today
The real work of a studio
gets lost in the chaos.
Before
Group-chat chaos
Who's shooting which event? It's all buried in a WhatsApp group, with no record anywhere.
Before
Accounts in Excel
How much advance came in, what balance is pending — you open the sheet every single time.
Before
Slow reply, lost booking
An enquiry comes in and you reply two hours later. By then the client has gone to another studio.
Before
“When will the photos be ready?”
Clients ask five times a day. Nobody knows which stage the edit is at.
Photo Sathi brings all of it into one place. So your time goes behind the camera, not on the phone.
How it works
Three steps. Every event.
01
Capture
Enquiries land on your dashboard instantly. The lead source is tracked and a quotation is ready to send right away.
02
Manage
Bookings, crew allotment, event schedule, payments and editing — all inside a single project.
03
Deliver
Photo selection, album approval, printing and dispatch — with an automatic WhatsApp update at every step.
13 modules. One dashboard.
Everything you need
to run your studio.
Every client, fully on record.
Event details, address, notes and past booking history.
- Multiple phone numbers
- Previous bookings
- Notes
- Referral
From enquiry to confirmed booking.
- Wedding
- Pre-wedding
- Birthday
- Baby shoot
- Package
- Agreement
No more date clashes.
Shoot schedule and team availability.
Everything after the shoot.
- Photo editing
- Video editing
- Album design
- Printing
- Footage backup
Stop chasing. The system reminds for you.
A payment schedule tied to the event date, invoices, and WhatsApp reminders with a payment link.
Riya & Arjun · Wedding₹4,20,000 / ₹6,50,000
Advance · paidEvent day · paidFinal · 14 Dec
Where's the album stuck?
Approval›Printing›Dispatch›Delivered
Crew allotment without group chats.
Role-wise assignments, attendance and freelancer payments.
- Candid
- Cinematic
- Reel shoot
- Traditional
- Editor
- Attendance
Clients pick their own photos.
A watermarked proof gallery. Downloads stay locked until you unlock them.
More about the gallery ›Numbers don't lie.
- Revenue
- Conversion
- Pending
- Team performance
You're on the shoot. The system's on the job.
7 automatic messages ›Paperwork that never gets lost.
- Contracts
- ID proof
- Receipts
- References
13 · Admin Settings
You decide who sees what.
Roles, branches, packages, price lists and studio expenses — all under your control. Editors don't see payments, and sales doesn't see editing.
AdminEverything
SalesLeads, bookings
EditorTasks, footage
PhotographerSchedule, attendance
Gallery & Photo Selection
Your photos.
Your terms.
Clients select their album photos themselves — watermarked, and with no downloads.
- Watermark on the client viewEvery photo carries your studio watermark, so nothing leaks.
- Download lockedOriginals unlock only after final payment and approval.
- Selections go straight to the editorNo lists over WhatsApp — the selection lands right in the task.
- OTP access + expiryOnly the right client can open the link, and only until the date you set.
Riya & Arjun · Haldi60 photos
39 selected for albumDownload locked
Watch how a client picks photos — or tap one yourself.
Your turn: tap to select or unselect.
42 photos sent to editor
Hello,
Riya & Arjun
Until the wedding
94days to go · 14 Dec
Payment
₹4,20,000 paidof ₹6,50,000
Next due · 14 Dec₹2,30,000
Agreement
PendingNeeds your signature
Signed ✓via WhatsApp OTP · 4:32 PM
Gallery
2 / 3 albums readyView ›
Payments
₹4,20,000 paidof ₹6,50,000
Advance₹1,50,000 · 12 Sep
Paid2nd installment₹2,70,000 · 03 Nov
PaidFinal₹2,30,000 · 14 Dec
DueSchedule
Haldi12 Dec · 9:00 AM
The Grand Bhagwati, Surat
Rahul · Candid, Priya · Cinematic
Sangeet13 Dec · 7:00 PM
The Grand Bhagwati, Surat
Rahul, Priya, Sameer · Reel
Wedding14 Dec · 6:00 PM
Laxmi Farm, Surat
Full team · 5 members
Gallery
Haldi60 photos · 42 selected
ReadySangeet84 photos
ReadyWeddingEditing in progress
In editDownloads unlock after final payment
Photography Agreement
Riya & Arjun · 12–14 Dec 2026 · ₹6,50,000
Scope: Haldi, Sangeet, Wedding
Enter OTP
Sent on WhatsApp to +91 98••• ••210
Agreement signed
11 Sep 2026 · 4:32 PM · Copy sent on WhatsApp
WhatsApp · nowPhoto Sathi StudioYour agreement OTP is 482 913
Live demo — tap around inside the phone. Explore at your own pace.
Client Portal
Clients never have
to ask again.
Every booking gets its own portal link. Clients check everything whenever they like — without a single call to you.
- Live countdownDays to the event and the next payment — at a glance.
- Payment trackingWhat's paid and what's pending, with receipts.
- Event scheduleDate, time, venue link and crew for every function.
- Agreement with OTPSigned digitally with a WhatsApp OTP — no printouts, no couriers.
- Deliverables trackerWhat's shot, what's in edit and what's ready.
WhatsApp & Email Automation
You're on the shoot.
The system's on the job.
Every message goes out on its own, tied to the event date. Nothing to remember.
- Welcome message the moment an enquiry arrivesWhatsApp
- Follow-ups and conversion nudgesEmail
- Booking confirmation + advance receiptWhatsApp
- Agreement signing reminderBoth
- Crew allotment — role, venue, timeWhatsApp
- Payment reminder + payment linkBoth
- Album ready and delivery linkEmail
Reports & Dashboard
How your studio is doing,
on one screen.
148Total inquiries
62Total bookings
42%Conversion rate
₹4.6LPending payments
Monthly revenue
₹ LakhAprMayJunJulAugSep
More reports
- Team performance — who shot how many events
- Lead source ROI — Meta Ads vs bookings
- Package-wise sales
- Pending payment ageing
- Expenses and per-project profit
Only on Photo Sathi
What ordinary software doesn't give you.
Invitation Card Scanner
Every invitation card.
A new lead.
You collect invitation cards at almost every event. Scan one with your phone and it becomes a lead in seconds.
- No typingName, event, date, venue and number are read automatically.
- Straight into your lead listEvery card becomes a lead, tagged with the source “Invitation card”.
- Follow-up reminder, setA reminder is set well before the event date, so you call first.
Yearly Goals for Photographers
Set each photographer's annual target — shoots and revenue. Progress updates live, and the data is ready for appraisals.
Role-wise Crew Reminders
Candid, cinematic, reel and traditional — at the same event, each member gets their own WhatsApp reminder with their own timing.
Agreement with OTP
The client gets a link, receives an OTP on WhatsApp and signs right there. The full record stays safe in the system.
Who it's for
One system.
For the whole team.
01
Studio Owner
Revenue, team performance, branches and expenses — full control.
02
Event Management
Multi-event calendar, call-sheets, logistics and the client portal.
03
Photographer
Their own schedule, venue, attendance and yearly goal.
04
Cinematographer
Reel and cinematic assignments, and footage handover.
05
Editor & Designer
Only their task list, footage location and deadlines.
06
Sales & Front Desk
Leads, follow-ups, quotations and bookings.
07
Freelancer
Assigned shoots and their payment record.
08
Client
Schedule, payments, agreement and photo selection on the portal.
What's coming next
Smarter.
With every update.
SOON
AI Face Recognition
Guests upload a selfie and get all of their photos.
SOON
AI Photo Culling
Blurry and duplicate shots sorted out automatically.
SOON
Per-project Profit
Each event's revenue minus crew, travel and printing.
SOON
Online Payment Link
Direct pay via UPI / Razorpay, with automatic receipts.
SOON
Equipment Register
Issue and return log for cameras, lenses, drones and lights.
SOON
Travel & Logistics
Tickets, hotels and per-diem for outstation shoots.
SOON
Auto Call-sheet
A one-page plan for every shoot, sent to the crew on WhatsApp.
SOON
Geo Check-in
Confirms by location that the photographer reached the venue.
SOON
Auto Google Review
Review requests sent automatically after delivery.
Your data.
Only yours.
Enquiries, client details, agreements and photos — all under your control. Role-based access, activity logs and regular backups. Every member sees only what you choose to show.
Ready to start?
Put the chaos
on autopilot.
A free 15-minute demo. We'll walk you through the whole system, set up for your studio.
Thank you, !
We've received your demo request. Our team will call you within 24 hours.